How do you address the hefty PR197 Payroll close files in your system. Even with diskspace as cheap as it is, each PR197 generates around 100 Meg worth of files (csv, xml, etc). Do you leave the files, do you archive them, move them, ???

It certainly depends on the requirements of your payroll dept., but what I used to do was pull the older files off the system and write them to a labeled CD for the PR folks to file.

After I started giving them the CDs they realized they really didn't need it but had the security blanket of getting it if they HAD to - and having a CD in a file cabinet made them feel better than knowing I could always restore it from the tape library.

We have something called... RASW

"The Report Automation System (RAS) for Windows from DB Technology.
RAS stores your reports electronically, reducing the need for paper reports. It allows you to do everything you would normally do with paper reports, and more, saving your organization time, money, and space.
RAS works by "capturing" reports you print from your applications. In fact, your computer system treats RAS like an ultra high-speed printer. Instead of printing reports to paper, simply "print" them to RAS! RAS automatically captures and compresses report information then adds it to a searchable database. Your reports are then available for viewing immediately without waiting for printing or distribution."

After Payroll Closes, they just move them over to RAS for archiving. It is setup to automatically go to report related folders.

We copy the files over to an Imaging System and then delete them each week.