I would like to know if other companies have a procedure in place to deal with EIC participants at year end. We originally thought the PR999 would end the deduction and we would restart it when the new W5 form was brought in. That is not the case.

We wrote a Crystal report to identify anyone with an active EIC status so we could then notify them that they needed to refile if still applicable. And, the Crystal report also serves as our trigger to end the EIC.

Do you stop and restart the EIC each year as part of procedure? Or do you stop only those who don't get the W5 back in by the 1st payroll?